FSU Alumni Center Rental Policies & Procedures

Contact: Heather Bernier, Event & Sales Director, (850) 644-2767, facilities@alumni.fsu.edu 

Facility Guidelines

EQUIPMENT/ANCILLARY SERVICES: Rental equipment (equipment rented over and above items supplied by Alumni Center and covered under the contract rental fee) and services such as tents, dance floors, floral arrangements, linens, extended AV services and the like must be contracted by renter but coordinated through the Director of Alumni Center Facilities and Services.

DELIVERIES: All deliveries for meetings/special events must be coordinated with the Facilities and Services Department.  The FSU Alumni Association will not assume responsibility for items left on the premises by the rental company or facility user. 

DECORATIONS: No tacks, nails, tape or similar items may be used in meeting rooms and/or corridors.  All plans for decoration must be approved by the Alumni Association.

PARKING: Convenient parking, including handicap accessible spaces, is available in several lots located around the Alumni Center. Most parking is included in the cost of facility rental.  Use of barricaded lots surrounding the Alumni Center must be approved by the Alumni Association in advance. If the event is scheduled during the work week, arrangements must be made in advance to barricade the lots for an additional charge.

SMOKING: The AlumniCenter is a smoke-free environment.  Smoking is permitted outdoors in designated areas.

Catering and Entertainment

FOOD: The Alumni Center has partnered with Andrews Catering, a full service provider of food and beverages, for all events held at our facility. 

ALCOHOL: Alcohol service is permitted on Alumni Center grounds within University guidelines and according to law.  All contemplated alcohol beverage service must be coordinated through the Facilities and Services Department.  Contact Facilities and Services for more information at 850-645-9255 or e-mail facilities@alumni.fsu.edu.

ENTERTAINMENT: The FSU Alumni Association and Florida State University reserve the right to deny entertainment and/or music deemed inappropriate.  Entertainment plans must be shared with and approved by the Director of Alumni Center Facilities and Services.

Liability and Compliance

LIABILITY: Each facility user shall indemnify and hold harmless the Florida State University Alumni Association, Florida State University and the Florida State University Board of Trustees, and agents and employees thereof, against any and all damages, claims, liability due to loss of the property of others or any other liability arising out of use of Alumni Center facilities.  The facility user is responsible for payment of any damages to or loss of the FSU Alumni Association’s property if it occurred as a result of the preparations or clean up for, or during the contracted event itself.  See License Agreement for further provisions regarding event insurance, etc.

COMPLIANCE: The FSU Alumni Association and Florida State University reserve the right to deny use or continued use of facilities to any person or organization not complying with the applicable policies and procedures.

Payment Information

PAYMENT: Acceptable forms of payment include procurement cards; Visa, MasterCard or American Express credit cards; check or cash.  If paying by check, please make payable to FSU Alumni Association. All payments must be received prior to the event date.

Download PDF of Rental Policies and Procedures